This Privacy Notice explains how we collect and use information about you, and tells you about your privacy rights and how the law protects you.
Purpose of this Notice
Lumina Technologies Ltd is an IT and telecommunications services business providing technical solutions and consultancy to business users.
This Notice sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. We take our privacy obligations seriously and aim to always act in a fair and transparent manner.
We will likely need to change this Notice from time to time and will do so by updating the published copy on our website. If there are significant changes we will also notify you directly.
Lumina Technologies Ltd will act as the data controller when collecting data about you and when you use our website and services and will be responsible for your personal data. If you have any questions about this Notice or how we use your personal data please contact our Data Compliance Officer (DCO) at firstname.lastname@example.org.
Our lawful basis for using your personal data
The law on data protection requires us to have a lawful basis for processing your personal data. We use the following lawful basis when processing your data:
How do we collect your personal data?
We may collect your data from a variety of sources as listed below.
What data we collect about you?
We collect a variety of personal data about you depending on the type of interaction you have with us. These include:
We aim to keep your data accurate and current so please keep us informed if any of your data changes.
We do not collect or process special category data, for example your race, ethnicity, religion, trade union membership, philosophical and political beliefs, any genetic or biometric data, your health or information about your sex life or sexual orientation.
How and why we use personal data?
We will only use your personal data when the law allows us to do so. Most commonly will use your personal data for the following reasons:
We do not utilise any automated decision making or profiling.
We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
How we protect your data?
As an IT solution provider we have expertise in securing data and ensure that all data that we collect about you is stored using appropriate technical and organisational measures. Only authorised individuals have access to your data and where they do they must use passwords and another form of physical identification, i.e. token based access.
We monitor our systems for possible vulnerabilities and attacks and we carry out regular scans and penetration tests to validate our measures.
How long do we keep your data?
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting or reporting requirements.
To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
Where data is outside of our defined retention periods we will remove the data either through secure destruction means or by anonymising the data such that it cannot be used to identify you.
Who do we share your personal data with?
We sometimes need to share your personal data with trusted third parties. Examples of third parties with whom we might share your data include:
When we share your personal data we work with our third parties to ensure your personal data is kept safe and your privacy is respected and protected at all times.
We will only provide the information they require to fulfil their specific services. Where required we will enter into contractual arrangements with them and stipulate:
We do not sell your personal data or share it with third parties for their own purposes.
Where do we store your data?
We only store your personal data within the European Economic Area (EEA) and where possible within the United Kingdom (UK).
If, in the future, we are required to store your data or use a third-party processor outside the EEA we will ensure your data receives the same protection as if it were stored or processed within the EEA. We will notify you by updating this Privacy Notice and by writing to you, either by post or by email, if we will transfer personal data outside of the EEA.
What are your rights?
You have the right to:
Your right to withdraw consent
Whenever you have given us your consent to use your personal data, you have the right to change your mind at any time and withdraw that consent.
Where we rely on our legitimate interest
In cases where we are processing your personal data on the basis of our legitimate interest, you can ask us to stop for reasons connected to your individual situation. We must then do so unless we believe we have a legitimate overriding reason to continue processing your personal data.
You have the right to stop the use of your personal data for direct marketing activity through all channels, or selected channels. We must always comply with your request.
Checking your identity
To protect the confidentiality of your information, we will ask you to verify your identity before proceeding with any request you make under this Privacy Notice. If you have authorised a third party to submit a request on your behalf, we will ask them to prove they have your permission to act.
Third Party Links
You may find links to third party websites on our website. These websites should have their own privacy policies, which you should check. We do not accept any responsibility or liability for their policies whatsoever as we have no control over them.
How to contact us
We hope we have provided you with enough information to help you understand how we use your personal data. If you have any further questions please contact our Data Compliance Officer:
By email: email@example.com
By phone: +44 (0)1442 500890
By post: Data Compliance Officer, Lumina Technologies, Lumina House, 37 Mark Road, Hemel Hempstead, HP2 0BS, United Kingdom.
Contacting the Regulator
If you feel that your data has not been handled correctly, or you are unhappy with our response to any requests you have made to us regarding the use of your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office.
You can contact them by calling 0303 123 1113.
Or go online to www.ico.org.uk/concerns.
If you are based outside the UK, you have the right to lodge your complaint with the relevant data protection regulator in your country of residence.
This Privacy Notice is effective from 25th May 2018 and was last reviewed on 25th May 2018.
Lumina Technologies Prism Hosted Desktop has allowed our business to centralise our global corporate data, allowing much faster access for all our staff – regardless of their location. We have also been able to simplify and reduce our infrastructure and management overhead. With the new Prism Hosted Desktop solution all staff now have simple and secure access to corporate data using any device they choose. Prism Hosted Desktop has increased the productivity of our staff and given us a single, consistent and familiar experience for all users from any device, in any location, 24/7.
Chief Executive Officer, Wentworth Resources PLC
The commercially sensitive and regulated nature of Lambert Energy Advisory’s business requires an IT provider able to maintain the highest levels of integrity and confidentiality, Lumina Technologies has consistently been unimpeachable in this regard over the nine years we have employed them.
Lambert Energy Advisory
It has been a great pleasure working with Lumina Technoligies over the past two years. They have fully committed to being involved in the local community with volunteering and with professional advice and commitment, helping many local charities along the way. As a growing company it proves that being involved in the local community is helping them attract and retain a talented workforce and I look forward to working with them well into the future.
The quality of IT Support provided by Lumina Technology is of the highest standard and is complemented by effective client liaison with impressive response times. Trap Oil Group plc has no hesitation in recommending Lumina as a dedicated and specialist group of IT professionals.
Technical Director, Trap Oil Group plc
Hawkstone Management Services Ltd is a small company for which IT Outsourcing is realistically the only viable option. Lumina Technologies have successfully performed this role for over fifteen years. They also provide innovative solutions to keep pace with technological progress. I would have no hesitation in recommending Lumina to similar sized businesses.
Hawkstone Management Services Ltd
Richard and his team are a real inspiration to anyone who meets them and I have watched Lumina’s growth over the last few years with interest and admiration. Richard has been an amazing supporter of the Hospice of St Francis, being a Gold member of the Corporate Partner Network for almost two years. He takes an active interest in the community and is passionate about his company and his town: nothing is too much trouble, he is always willing to help, to give up his time and to provide business advice when asked. Lumina is an inspiration to any company wanting to set up business in Hertfordshire.
Corporate Fundraising Manager, The Hospice of St Francis
Charles Douglas Solicitors LLP have been using Lumina Technologies for a number of years now and continue to be impressed by the technical know-how and contemporary knowledge of their senior management, who provide a timely, efficient and friendly service. Whether it is a small issue with one computer, or a strategic IT decision, they maintain a current knowledge of available technologies. Lumina are always at the other end of the phone to help resolve issues and minimise business interference. The technical knowledge of Richard and his senior team means that there has not been a problem that they can’t solve to date. I am sure we will continue to use them in the years to come.
Managing Partner, Charles Douglas Solicitors LLP
The team at Lumina Technologies have made the Amoun Travel & Tours office IT transition seamless and problem free. The office set-up has been vastly improved and the IT Support services are flawless. No issue goes unresolved, which is extremely reassuring.
Amoun Travel & Tours Ltd
Lumina Technologies has been Salamander Energy plc’s IT provider since start-up in 2005 and has supported us in London during our expansion across operational offices in SE Asia. Their professional approach, strategic advice and close co-operation have been essential in making this a success.
Group Technical Director, Salamander Energy plc
Richard and his team at Lumina have provided Perrett Laver Limited with high quality strategic and practical IT Services for over ten years. During this period, Perrett Laver has grown from 10+ colleagues based in London to nearly 100 colleagues located in six offices across the Americas, EMEA and Asia-Pacific. Richard and the Lumina team have not just been responsive to our ‘everyday’ IT needs, but have proactively sought to work with us on developing an infrastructure suitable for the type of operation we are today, and are planning to be months and years down the line. I would not hesitate to recommend Richard, especially for small to medium size business with growth in mind
COO, Perrett Laver Limited
Society Limited has been supported by Lumina Technologies since our earliest start-up phase. From large logistical challenges like an office move, through to smaller fiddly issues like fixing a faulty e-template, we know we can count on their support and advice. They’ve also been able to engage with us strategically on the challenge of scaling-up our infrastructure as the firm continues to grow and evolve. We always feel confident going to Lumina with a problem, since we know they genuinely care about sorting things out and helping us to get on with our core business.
Managing Director, Society Limited
The Vita Group HQ staff have worked with Richard McBarnet and Lumina Technologies for over 9 years, with Lumina providing all our PC, server, phone, and software support. The services have included C-level executives based in London, Manchester, the US, as well as supporting home office IT as well. The service provided and intellectual capabilities are outstanding and we would highly recommend Richard and his Lumina team.
CEO, The Vita Group